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Greetings from the leadership of the Students’ Representative Council, Koforidua Technical University.
The SRC wish to notify the entire students’ populace on a brief report on issues surrounding the procurement of the SRC souvenirs as stated in our budget being Customized cloth, customized Lacoste and Customized Exercise books commencing from the period of the first semester till now.
Upon we assuming duty officially, few weeks after our budget was officially approved by General Assembly, we started with the procurement process of our souvenirs which included the receiving of quotations from registered suppliers, tender opening, evaluation and contract award. It was after the tender opening and at the point of evaluation that we were been informed, we cannot undertake procurement activities at our level and as such, we need to involve management. This decision was taken at the School’s council meeting.
Receiving this information, we informed the suppliers who tendered earlier of the development and the way forward. Moving forward we started a whole new procurement process at management level where the team to oversee the procurement process was constituted by the Vice-Chancellor and involved top management members including SRC Representative. The procurement of souvenirs was advertised using the method of National Competitive Tender in the print media being the National Daily Graphic by management and interested suppliers bought tender documents. There was a tender opening process and then again just at the evaluation process leading to the award of contract, we received a court summon and injunction from Delcaro Enterprise, a supplier who said he was engaged by the 2018/2019 administration led by Elorm K. Dzivenu to produce SRC customized clothes to the tune of 7,000 yards verbally.
The SRC came to inherit a debt of GHC96,000 which was used for the payment of key holders, Note pad, and lapel pin. (Souvenirs for SRC 2018/2019 administration).
According to the supplier, he has even completed production of the said yards of cloth he was engaged to do by the previous administration and ready to supply. This led to the halting of our procurement process because the issue was sent to court and still pending in court as it stands now.
That notwithstanding, we have pleaded for an out of court settlement and negotiation which the court allowed and happened to be yielding results until the issue of budget constraints come in. As it stands now, it appears we do not have the expected number of students paying fees and registering which is, in turn, constraining our ability to go ahead with the award of contract through the whole process has been successfully started and completed awaiting contract award. The SRC is working tirelessly to resolve the budget constraints and see to it that students receive their souvenirs as promised.
(PUBLIC RELATIONS OFFICER).